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Privacy statement - PwC events

Introduction

This privacy statement describes how and why PricewaterhouseCoopers LLP (“PwC”, “we”, “us”, or “our”) collect and uses your personal data in connection with our events. It sets out information about your rights as a user of our events registration system and as an attendee at our events (“you”, “user” or “individual”).

Changes to this privacy statement

We recognise that transparency is an ongoing responsibility so we will keep this privacy statement under regular review.

Collection and use of personal data

We will collect the following personal data fields provided by you in connection with your registration for and attendance at our events:

  • Name;
  • Job title and professional information;
  • Your organisation or educational institution;
  • Contact information, including email address(es), work (and sometimes home) address, and telephone number(s);
  • Any dietary, accessibility or other requirements, where applicable;
  • Guest details; and
  • Other information specific to the event such as breakout session choices.

We will use your personal data to manage registration, attendance and participation at our events and to ensure that any special requirements that you request are communicated to any relevant third party providers, where required.

We may take photographs in public areas at our events and we may use these in our marketing materials.

We also obtain your explicit consent when collecting and using any personal data which may relate to religious or philosophical beliefs or health data (such as dietary or accessibility requirements) where such data may be considered as special category data.

Lawful basis for processing

Our lawful basis for this processing is our legitimate interests in offering and promoting client and associated services, and performance of a contract, in order to make sure that your requirements are met when attending our events. Where we process your special category data, we will do so only with your explicit consent.

Where your details are included on our customer relationship management system as a business contact, further information about our use of your personal data is set out in the Business Contacts section of our Privacy Statement.

The use of cookies on our event registration platform

Our event registration system, hosted and run by One Clipboard Inc. d.b.a. Splash, uses only necessary cookies as detailed in the table below - these cookies are essential for the platform to function and do not access or store any personal data.
Cookies are small text files that are placed on your computer by the websites that you visit. They are used in order to make websites work, or work more efficiently, as well as to provide statistical information to site owners. Some cookies also enable the display of relevant advertising when you move from site to site.

You can manage and control cookies through your browser (a good search term is ‘managing cookies’). Your choices will include removing cookies by deleting them from your ‘browser history’ when you leave our site. If you do switch cookies off for our site it may not work as well as you would expect it to.

Cookie description table

Cookie name First or third party Cookie duration Cookie description Information shared with
Splash cookie First Session only Used for identification of visitors, track users visiting splash. No data is stored within the cookie, it is a randomly generated unique hash. Splash only uses the data from the cookies to provide our services. PwC and One Clipboard Inc. d.b.a. Splash
Datadome First 1 year Used to prevent unauthorised bot traffic to event pages PwC and Datadome

When and how we share your personal data for the purposes of hosting events and locations of processing

We will only share personal data with others when we are legally permitted to do so.

For certain events we may share/circulate participant lists amongst participants. In these cases participants will be made aware in advance, and given the opportunity to opt out if they prefer. Where we are co-hosting events, we may share your personal data with other organisations involved in the event.

In connection with our events, we also share your personal data with third party service providers that provide services to us and process your information on our behalf for the purpose of providing and managing our events. We put in place measures to protect the confidentiality and security of your personal data, and to comply with our data protection, confidentiality and security standards.

These may include guest check-in app providers, virtual event platform providers, event app providers. Further details about processors used by PwC for events and locations of processing are provided in the table below:

Supplier Service Location of processing

Zkipster Group

Delegate check in

Netherlands

Stagestruck Limited

Engage virtual events platform

Ireland

Klik by Eski Inc.

Event app and wearable technology provider

USA

Metro Production Group

Metro virtual events platform

UK

One Clipboard Inc. d.b.a. Splash

Splash delegate registration platform

Germany

Perfect Information Limited

Researching delegate profiles

UK

Third party organisations that provide venues and catering for us

Where we use an external venue to host an event or an external catering company, we will share with them any dietary or access requirements that you provide to us, so that we are able to meet your attendance requirements.

For details of our recruitment events, please see the Recruitment section of our Privacy Statement.

Data retention

We will retain your data for two years from the date of your last interaction with our events management registration system (hosted by One Clipboard Inc, d.b.a Splash), after which your personal data will be anonymised.

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